Terms and Conditions: On the Edge Fellowship

The following terms and conditions (the “Terms & Conditions”) shall apply to the WILDLABS Fellowship: On the Edge for the year 2021-2022 (the “Fellowship”) being awarded by Fauna & Flora International (“FFI”) ( as the host of WILDLABS (“WILDLABS”)) and Edge Impulse (“Edge Impulse”). FFI/WILDLABS and Edge Impulse may be collectively referred to as the “Sponsor.” By submitting an application for consideration, the submitting individual or entity (hereinafter referred to as “you”) hereby agrees to the following Terms & Conditions.

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Header image: Carly Batist and Emmanuel Dufourq

Date published: 2021/07/20

TERMS & CONDITIONS

Article 1 - General Terms

This process is a request for proposals by the Sponsor for new ideas that employ machine learning on edge devices that have conservation applications. 

Article 2 - Eligibility for Participation

1. The Sponsor encourages broad participation in the Fellowship. To be eligible for participation, however, you must meet the following requirements:

a. Individuals must be at least eighteen (18) years of age and the age of majority in their jurisdiction of primary residence at the time of submission. Proof of residency and age may be required.

b. WILDLABS and Edge Impulse, and their respective affiliates, and all of their respective directors, officers, employees, agents and representatives, and immediate family members are not eligible to participate in the Fellowship.

Please note that it is the obligation of any individual or entity participating in the Fellowship to comply with all laws, rules and regulations of the jurisdiction of which such individual or entity is a legal resident/national or otherwise organized.

2. Sponsor has the right to disqualify or reject any Participant from participation in the event it determines, in its sole discretion that participation by such Participant is in appropriate, contradicts these Terms & Conditions, or otherwise could negatively affect Sponsor or other involved parties.

Article 3 - Fellowship

1. Background information

A. Each submission shall contain a proposed conservation technological project (the “Project”) that uses Machine Learning on an edge device. 

B. Detailed description of the fellowship topic will be presented at the WILDLABS website.

C. Up to two Projects will be selected for a WILDLABS Fellowship: On the Edge

2. Format and Specifications:

All Projects shall be in English, and in the formats described on the dedicated WILDLABS Fellowship: On the Edge web page. Only those Projects that comply with the format requirements and provide all information as requested on the application form will be considered for the Fellowship, and Projects submitted in any other format may be disqualified.

3. Judging Criteria:

Projects will be assessed based on how well they meet the following criteria:

  • The proposed project for the Fellowship year leverages machine learning on an edge device to address a specific conservation challenge identified by the Participant. All projects should significantly feature machine learning aspects, and be able to demonstrate how machine learning will enhance or transform their final results.
  • The proposed machine learning application has the potential for further development or to be scaled up to be made available for use by other conservationists with similar use cases.
  • Submitted projects should have some previously demonstrated viability in the field, lab, personal trials, through modeling, or through past experience. Projects that could realistically reach field testing, deployment, or use by the end of one year are ideal; however, we also encourage projects that can make significant progress toward development or scalability to apply.
  • The Fellow demonstrates commitment and enthusiasm for engaging with a mentor and the broader conservation tech community, and understands how these can be leveraged to support their work
  • The Fellow demonstrates commitment to documenting their work and processes effectively so that others can learn from their efforts and can input to support problem solving 
  • Applicants of all skill levels, stages of development, and professional or academic affiliations (including independent conservation tech developers) are welcome to apply.
  • Women and underrepresented groups are highly encouraged to apply, as building accessibility to machine learning tools and conservation technology networks is a key aspect of this fellowship.

The selection team will also consider how applicants could benefit from the support of this fellowship in terms of accessibility for underrepresented groups, women, and others who can utilize the provided mentorship, training, and the WILDLABS platform’s visibility to bring much-needed diversity and unique perspective to conservation technology. 

4. Compliance with Law:

All applications submitted by Participants must comply with applicable law. PARTICIPANT IS RESPONSIBLE FOR OBTAINING ALL REQUIRED APPROVALS, CONSENTS AND AUTHORIZATIONS, IF ANY, THAT MAY BE REQUIRED TO PARTICIPATE IN THIS APPLICATION PROCESS AND THE FELLOWSHIP.

5. Timeline:

All applications must be submitted to [email protected] before 15 August, 2021 at 11:55 pm GMT, after which the application process will be closed and no additional Projects will be considered.

6. Selection of winning Projects:

a. After closure of the process, the Projects will be assessed by a selection committee consisting of representatives from WILDLABS and Edge Impulse. 

b. Prior to 15 September 2021, Participants may be called upon to provide further details regarding their submissions, either in the format of a video call or otherwise as determined by the Sponsor.

c. On or around 27 September 2021, up to two winning Participants will be announced by WILDLABS and Edge Impulse.

The Sponsor reserves the right to change the timeline indicated below if necessary. The Sponsor will endeavour to publicise any material changes to the timeline, for example via social media or on the wildlabs.net website.

Article 4 - Intellectual Property Rights

1.  All rights, title and interest in and to the intellectual property and/or proprietary rights in or related to an application shall belong to and remain exclusively with the Participant. 

2. As a condition of Participation, each winning Participant grants WILDLABS and Edge Impulse a royalty-free, non-exclusive, non-sublicensable, non-transferable licence to use, publish, disclose and publicly display information relating to the Project in order to help publicise the Fellowship, WILDLABS, and the Project and to help pursue the Project’s further development in close cooperation with Participant.

3. In any event, each winning Participant indemnifies FFI and WILDLABS from all claims of third parties resulting from and/or relating to the applications and Projects submitted to FFI and WILDLABS, including, without limitation, any claims pertaining to the intellectual property rights of others.

4. The Participants are not permitted to use the trademarks of WILDLABS or Edge Impulse unless WILDLABS or Edge Impulse, as appropriate, have granted its prior written consent thereto.

5. Further provision regarding intellectual property, including as to pictures and other media relating to the Project, will be included in the award letter entered into with winning Participants.

Article 5 - Awards

1. Up to two winning Participants (each, a “Fellow”) will be awarded a maximum of $6,500 USD based on the budget that was included in the submitted proposal. Receipt of the funds will be contingent on the Fellow’s execution of an Award Letter with FFI specifying the funds to be provided and requiring the following:

A. The development of the proposed Project

B. Development of a project and communications plan for further upscaling of the Project to make the lessons learnt and application 

C. The provided grant will include any possible other costs such as VAT, man-hours, etc. These costs should be clearly articulated in the proposed budget.

D.  Specifics on the dates of payment, the corresponding activities and deliverables, reporting requirements and terms related to the intellectual property rights.

The grant will also require that each Fellow provides:

A. Quarterly updates on the progress of the supported project, either through blogging, video updates, papers, livestreams, or other media (These updates will be shared through Edge Impulse’s and WILDLABS’ various content channels)

B. Two interviews with WILDLABS to begin and end the Fellowship

C. At least one appearance at a WILDLABS virtual event to highlight your project

D.  A concluding case study at the end of the Fellowship year, summarizing the project’s development, successes, next steps, etc.

E. Ongoing yearly updates on project’s continuation (if applicable) 

These products are required for the period between October 1 2021 and September 30 2022, for the duration of one year.

2. Nothing in these Terms and Conditions shall be construed as requiring Sponsor to market or otherwise support the winning Projects beyond the requirements of the aforementioned grant agreement.

Article 6 – Privacy

1. Sponsor will comply with all applicable privacy laws in conducting and administering the Fellowship.

2. By applying for the Fellowship, Participants consent to FFI/WILDLABS sharing personal data (in case this is provided in the proposal) with third parties insofar as this is required for the proper execution of the Fellowship.

Article 7 – Sponsor Representations; No liability

TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW, FFI, WILDLABS AND ALL OTHER PARTIES WORKING WITH SPONSOR TO ADMINISTER THIS CHALLENGE MAKE NO REPRESENTATIONS OR WARRANTIES WHATSOEVER, EXPRESS OR IMPLIED, WITH RESPECT TO THE CHALLENGE, INCLUDING WITHOUT LIMITATION ANY: WARRANTY OF MERCHANTABILITY; WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE; OR WARRANTY AGAINST INFRINGEMENT OF INTELLECTUAL PROPERTY RIGHTS OF A THIRD PARTY, WHETHER EXPRESS OR IMPLIED BY LAW. IN NO EVENT SHALL SPONSOR AND/OR ANY OR ALL OF THEIR RESPECTIVE DIRECTORS, OFFICERS, EMPLOYEES, AGENTS, REPRESENTATIVES, SUCCESSORS AND ASSIGNS BE LIABLE TO PARTICIPANT OR TO ANY THIRD PARTY FOR ANY LOSS OF USE, REVENUE OR PROFIT OR LOSS OF DATA OR DIMINUTION IN VALUE, OR FOR ANY CONSEQUENTIAL, INCIDENTAL, INDIRECT, EXEMPLARY, SPECIAL OR PUNITIVE DAMAGES WHETHER ARISING OUT OF BREACH OF CONTRACT, TORT (INCLUDING NEGLIGENCE) OR OTHERWISE, REGARDLESS OF WHETHER SUCH DAMAGE WAS FORESEEABLE AND WHETHER OR NOT SUCH PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, AND NOTWITHSTANDING THE FAILURE OF ANY AGREED OR OTHER REMEDY OF ITS ESSENTIAL PURPOSE. 

Article 8 – Release; Indemnification

By participating in the Fellowship, the Participant agrees:

1. To release and hold harmless Sponsor, FFI/WILDLABS and their respective affiliates (including, without limitation, all members of the WILDLABS Partnership), contractors, subcontractors, partners and any other organizations involved in the administration of the Fellowship, and all of their respective officers, directors, employees, agents, representatives, successors and assigns (collectively, the “Released Parties”) from and against any and all liability, losses, damages, costs, expenses, and claims of any kind (including attorneys’ fees) (“Losses”) arising out of or relating to Participant’s application for or participation in the Fellowship, including, without limitation, the acceptance or rejection of an application, the creation or submission of a Project or the copying, displaying, performance, use or exploitation of a Project by the Released Parties; and

2. To indemnify, defend, and hold harmless the Released Parties from and against any and all third party claims, actions or proceedings of any kind and from any and all Losses arising out of or relating to (i) any breach or alleged breach by Participant of any of the warranties, representations or other provisions herein or (ii) Participant’s participation in the Fellowship, submission of a Project, or acceptance, use, or misuse of granted funds.

Article 9 – Participant Representations and Warranties

By participating in the Challenge, the Participant represents and warrants to FFI/WILDLABS and Edge Impulse as follows:

1. Participant has all rights, title and interest in the Project;

2. The Project is the Participant’s own original work and was created solely by Participant (or all of the members of the Participant team);

3. As of the date of submission, the Project is not the subject of any actual or threatened litigation or claim;

4. The Project has not been previously licensed, sold, used, published, released, distributed or otherwise exploited;

5. Submission and use of the Project by Participant and/or Sponsor does not, and will not, violate any contract or third party rights, including any patent, copyright, trade secret, trademark, privacy, publicity, or other personal or proprietary rights of any individual or entity;

6. The Project as submitted and implemented does not and will not violate any applicable laws; and

7. The information submitted by the Participant in connection with the Project is accurate and complete.

Article 10 – Miscellaneous

1. Questions, comments and complaints about the Fellowship or the Terms & conditions can be sent to [email protected] 

2. Conflicts will be solved in an amicable manner as much as possible. Any legal conflicts arising out of or in relation to the Fellowship will be governed by English law and the courts of England and Wales shall have jurisdiction in relation to any dispute.

3. Sponsor reserves the right to cancel, suspend, or modify the Fellowship, or any part of it, if any fraud, technical failures, or any other factor beyond Sponsor’s reasonable control impairs the integrity or proper functioning of the Fellowship, as determined by Sponsor in its sole discretion. Sponsor’s failure to enforce any provision of these terms shall not constitute a waiver of that provision. If, for any reason, any application or other information is confirmed to have been erroneously deleted, lost, or otherwise destroyed or corrupted, Participant’s sole remedy is the opportunity to submit another Project. 

4. Sponsor has the right not to award a Fellowship to any applicant, or to end, interrupt, or change the Fellowship without prior notifications and to amend the Terms & Conditions and awards at any time. Such actions by Sponsor shall not entitle Participants to any financial compensation. Sponsor encourages Participants to consult the latest version of the Terms & Conditions on a regular basis.  

5. These terms and conditions, together with the terms set forth on the WILDLABS webpage, the Terms of Use, the Privacy Policy, Accessibility, and the other agreements incorporated by reference herein, contain the entire agreement between the parties hereto relating to the WILDLABS Fellowship: On the Edge.

Contact details:

Flora & Fauna International, The David Attenborough Building, Pembroke St, Cambridge CB2 3QZ, United Kingdom

Cambridge, UK, 15 July 2021